Admin Assistant
About the role
We are seeking a dedicated and organized Admin Assistant to join our team at APOLLO FOOD INDUSTRIES (M) SDN. BHD.' located in Johor Bahru, Johor. This is a full-time position that will provide vital administrative support to our thriving organization.
- Administrative Operations Management:
- Oversee and manage all day-to-day administrative functions ensuring efficiency and
accuracy in office operations.
- Ensure proper maintenance and timely updates of records, files, and documentation.
- Develop and implement streamlined administrative processes and procedures in
alignment with organizational goals.
2.Communication and Reporting:
- Act as the communication bridge between the administrative team and the HR department, ensuring accurate and timely flow of information.
- Prepare and present detailed reports on hostel occupancy, administrative operations, and staff performance to the HR Manager.
- Address and resolve any conflicts or issues raised by the staff, escalating matters when necessary.
3.Hostel Facilities Management:
- Oversee the management of hostel facilities, ensuring they meet cleanliness, safety, and security standards.
- Coordinate regular inspections and maintenance of hostel amenities, including utilities and essential services.
- Manage room bookings, resident check-ins/outs, and maintain an updated record of hostel occupancy and related documentation.
Qualification:
- Minimum Diploma, Degree or equivalent
- Additional certifications in office administration, secretarial work, or related fields
Key Skills & Competencies:
- Strong leadership and team management skills, capable of motivating staff to meet deadlines and performance standards.
- Excellent organizational skills, able to manage multiple tasks and prioritize effectively.
- Proficiency in office software (Microsoft Word, Excel, PowerPoint) and familiarity with office management systems.
- Strong communication, problem-solving, and decision-making abilities.
- Ability to work efficiently under pressure and adapt to changing circumstances.
Employer questions
- Which of the following Microsoft Office products are you experienced with?
- How would you rate your English language skills?
Company profile
At Apollo, we’re more than just Malaysia’s favorite chocolates and layer cakes—we’re a place where passion and talent come together to create something truly special! With over 40 years in the confectionery industry and a proud spot on Bursa Malaysia since 1996, we’ve built a legacy of delighting taste buds across Malaysia and beyond. But we believe our sweetest success comes from our people.
Ready to be a part of our story? Join us as we push boundaries, create new flavors, and expand our reach across the globe. Discover how you can grow your career with Apollo and make an impact in a team that values your ideas, talents, and drive. Let’s build the next chapter of our success together! 🌟