Human Resources and Admin, Assistant Manager

Posted 13d ago

Talent Acquisition

  • Provides support and advice to business units on manpower planning and staffing. 
  • Shortlist and conduct interview for potential candidate.
  • Conducts exit interview on employee resignation.

Learning and Development

  • Analyze, identify training needs and facilitate employee development programs.
  • Recommend courses and submit annual training plan for management approval.
  • Plans, develops and facilitates employee’s training using different training methods.

Employee Industrial Relations Management

  • Handle questions, interpreting and administering contracts of employment and help to resolve work related problems.
  • Provide counseling to employees on disciplinary matters such as misconduct, absenteeism, breach of contract etc.
  • Liaise with labour/ government office pertaining to HR and IR legal issues. 
  • Supervises, manages and co-ordinates work activities or programs relating to employee’s relation.

HR and Admin Standard Operating Procedure (SOP)

  • Update, prepare and amend SOP and flowchart when needed.
  • Create and design new HR & Admin form if necessary.
  • Safekeeping all SOP for easy reference after implementation.

Performance Management 

  • Facilitate, monitor and track performance management activities.
  • Review performance management processes for adherence to company policies and guidelines.
  • Coordinate and conduct briefing to employee on the scope of performance management.

Employee Compensation and Welfare Benefits

  •  Prepare, validate and verify the monthly salary payout. 
  •  Propose for annual increment and bonus to management according to individual and company’s performance.
  •  Analyze and modify compensation and benefits policies and ensures compliance with legal requirements.
  •  Maintain and update compensation structure to ensure ongoing competitive compensation to attract, develop and retain top talent.
  •  Plans, leads and monitors employee communication program, including annual employee opinion survey,  annual dinners, outings and other employee programs, etc.

Foreign Employee Management

  • Prepare all documentations related to new applications, submission and upon arrival.
  • Monitor, check for the work permit renewal and cancellation (arrange FOMEMA, insurance, flight booking, Check Out Memo).
  • Liaise with recruitment agency, Government and Authority Bodies on foreign worker matters. 
  • Liaise with plants HR on manpower requirement and forecast on headcount needed.  

Office Occupational Safety and Health Administration

  • Ensure the company’s safety and security is taking care and well maintain. 
  • Recommend for new safety & security plan to management.
  • Ensure office safety and health is compliance to OSHA regulations. 

ISO, HACCP & GMP

  • Responsible for establishing, implementing and maintaining the quality standard on processes, policies and procedures are to be compliance with the Quality Management System.

Office Administration 

  • Oversee the office administration in maintenance, refurbishment and renovation.
  • Oversee office general administration function eg: company vehicle, claim, groceries and stationery.  
  • Oversee and lead the cleaner, driver, dispatch, receptionist and Human Resources & Admin Team. 
  • Carry out any other duties & responsibilities as assigned by superior.

Job Requirements:

  • Bachelor Degree in Human Resource Management/ Administration/ Management or related field.
  • Minimum 5 years hands on human resource experience in a senior roles.
  • Team player, mature, resourceful and tactful.
  • Dynamic and high commitment.
  • Well versed in the Employment Act 1955, Industrial Relations Act 1967, Socso, EPF and other government statutory bodies, prevailing HR practices and legislation.
  • Detail oriented with strong analytical and organization skills.
  • Good in problem solving skill.
  • Good rapport to liaise with all level.
  • Good interpersonal skills, highly motivated to drive for excellent result.
  • Good negotiation skills.
  • Good command of English and Bahasa Malaysia.
  • Computer literate.
  • Knowledge of ISO, HACCP and GMP procedures will be an added advantage. 

 

Employer questions

Your application will include the following questions:
  • How many years' experience do you have as a Human Resources Role?
  • How many years of recruitment experience do you have?
  • Which of the following Microsoft Office products are you experienced with?
  • How many years of payroll experience do you have?
  • How many years' experience do you have in employee relations?

Company profile

Company Logo for Promac Group
Manufacturing, Transport & Logistics101-1,000 employees

Promac is a group of companies that manufacture and distributes the essential food products such as dairy, oil and fats products. Based in Malaysia, our headquarter is based in Kuala Lumpur. With 2 manufacturing site, Promac Industries Sdn Bhd in Klang and Promac Industries (Johore) Sdn Bhd in Pasir Gudang. We distribute Fonterra NZMP ingredients in Malaysia, Brunei and Singapore for over 30 years. We also own Promex brand products including milk powder, margarine, Ghee, Cheese, butter, sweetened condense milk, evaporated milk, tomato paste and etc. Our brand is growing to serve you better.

Perks and benefits
Attractive salary package
Learning and development
Comfortable like a family working environment
Exposure into export market

Company information

Registration No.198001002048

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