Winning email subject lines for job applications – essential tips and examples
If you want to stand out in a crowded inbox, you need a perfect email subject for job applications. A transparent, short, and keyword-rich subject line can make all the difference in a competitive job market when it comes to getting the hiring manager's attention and showing that you're a professional.
The job application subject line is one of the most essential elements that job seekers often ignore. Good email subject lines can make the difference between employers noticing your application and losing it in the selection process.
Using relevant terms and following best practices can improve your chances of getting that vital interview and making an excellent first impression. Our guide will help you learn how to write a job application email subject, no matter how long you've been in the workforce or how new you are to the industry.
Here's what we'll cover:
- Why are email subject lines necessary for a job application?
- How to write a subject line for a job application
- Email subject line examples
- Conclusion
- FAQs
Why are email subject lines necessary for a job application?
A well-written subject line can make it more likely that the recruiter will see your application and consider it. Writing a compelling subject line can:
- Encourage hiring managers to review your application: The recruiter is likelier to open your email if the subject line is relevant. Studies by Convince & Convert show that 35% of people who receive emails open them based only on the subject line.
In a competitive job market where hiring managers may get hundreds of applications, a strong subject line can make the difference between them opening your email or not reading it at all. - Showcase your qualifications and relevant keywords: Including important information in the subject line, such as your job title, applicable skills, and the job you're applying for, helps the employer see that you're a good fit.
For example, a subject line like "Experienced marketing specialist applying for social media manager position" clarifies your relevant skills to the job you're applying for. - Convey your professionalism and attention to detail: A well-thought-out subject line can show your skill in paying attention to detail during a job search.
Employers can see that you put some thought into your application and know how important it is to communicate clearly and effectively. This can make an excellent impression and show the hiring manager that you're a skilled professional.
How to write a subject line for a job application?
Creating the right subject line for your job application email can be challenging. However, if you're creative and pay attention to small details, you can make your subject line a powerful tool to stand out. It's like shaking hands at a networking event but online.
Here are tips for writing a subject line that makes hiring managers want to read your email.
1. Use a professional email address
Ensure that the email address you use to send your application is professional. Your first and last name or initials should be in the address—for example, “[email protected].”
A professional email address makes it easier for people to find you and shows that you're serious about your application. Using funny or casual email names can make you look less professional and give the wrong impression.
2. Verify the instructions in the job description
Always look at the job description for specific directions about the subject line. Some employers might want you to use a particular format or include specific details. Employers look for people who can follow orders and pay attention to detail. You can show your skills.
3. Write the purpose of your email
Next, make the subject line clear about what the email is for. By putting words like "job application" next to the job title, you can clarify what the email contains to the hiring manager. For example, "Job application: marketing manager position".
4. Include keywords
You can make your email more straightforward to find by using important keywords from the job description. These could be a unique job identification number or the role you're applying for. An example might be "Experienced marketing specialist – job ID #1234".
5. Write your name in the subject line
People who receive your email can keep track of your application more easily if you put your name in the subject line. For example, "Jane Smith – job application for marketing manager".
6. Include referrals in your email subject
Think about whether the subject line should include a recommendation. Adding a reference might get the hiring manager's attention and give you more credibility. But it could make your subject line longer and harder to read. A reference should be brief, for example, "Referred by John Doe: job application for marketing manager".
7. Keep it succinct
Keep your subject line short and to the point. It should be less than 50 characters to ensure recipients can see it clearly on phones and skim it. “Jane Smith – marketing manager application" is a short subject line that could attract attention.
8. Proofread
Make sure your subject line is correct before you send your email. Typos and other mistakes can make a poor impression and give the idea that you must pay attention to details. Check your subject line several times to make it look clean and professional.
These tips can help you write an email subject line that gets people's attention and makes them want to read the rest of your application.
Email subject line examples
Here are some examples that fit different situations to help you get started.
1. General job application via email
- Marketing manager position – Jane Smith
- Job application: software engineer – John Doe
- Experienced sales associate applying for sales manager role
- Graphic designer application – Sarah Johnson
2. Job application via a job portal
- Application for job ID #4567: product manager – Alex Brown
- Senior developer application – job ID #7890 – Emma Wilson
- Job application for customer service rep: job ID #1234 – Michael Lee
- Applying for HR coordinator position: job ID #5678 – Olivia Taylor
3. Job application with a referral
- Referred by John Doe: project manager application – Jane Smith
- Referral from Mike Johnson: business analyst position – John Doe
- Referred by Emma Lee: applying for marketing coordinator – Sarah Johnson
- Referral from Alex Brown: finance analyst application – Michael Lee
4. Job application follow-up email
- Follow-up on marketing manager application – Jane Smith
- Checking in: software engineer position – John Doe
- Follow-up: sales manager application – Sarah Johnson
- Application status inquiry – graphic designer – Michael Lee
These examples use relevant keywords, keep the subject line short, and clarify who sent the email and what it's for so the application stands out in a crowded inbox.
In summary
Creating a good email subject line for your job application is like writing the ideal spoken pitch – it's your chance to stand out. Professionalism, clarity, and simplicity are some essential rules you can follow to differentiate your application and appeal to hiring managers.
Write your subject line for the job and company. Use relevant terms and information from the job description to show that you qualify for the position.
If you're applying for a job through an email or a job board, a good subject line can help you stand out from other applicants. Employers are more likely to notice your application. Don't forget how powerful those few words could be – they could lead to your next job opportunity.
FAQs
- Do I need a separate email address for job applications?
Yes, having a formal email address for job applications can be helpful. It makes you look more professional to potential employers and helps you keep your work-related mail in order. - What if the job posting has specific instructions for the subject line?
If the job posting gives specific directions for the subject line, follow them carefully. Employers appreciate it when you adhere to their rules. It shows that you understand instructions and pay attention to details.
Employers might only notice your application if you follow directions for the subject line, so it's essential to read all the information in the job posting. - How can I make it clear I'm applying for a job in my subject line?
Use specific keywords such as "job application" or "applying for [job title]" when you're looking for a job. Your email subject line could say something like, "Job application: [job title] – [Your Name]." This format lets the hiring manager know immediately what the email is about. - Should I include keywords from the job description?
Yes, using keywords from the job description in the subject line can be helpful. Using keywords shows that you've read and understood the job requirements. They also make it more likely that the hiring manager will see your email, primarily if they use a keyword-based filter or an applicant tracking system. - Is it essential to include my name in the subject line?
Putting your name in the subject line is only sometimes necessary, but it is a good idea for many reasons.
First, it makes your application more personal and more accessible for the hiring manager to find among the many emails they receive.
Second, it helps your email to stand out, making it more likely that the hiring manager will open and read it. Putting your name in the subject line shows you're serious about the application process. - How can I leverage referrals in my subject line?
Hiring managers usually notice subject lines in emails that include references. Putting the referrer's name in the subject line can give you more credibility. - What are some ways to personalise my subject line?
To differentiate your email in a sea of job applications, make sure your subject line is unique. Making your email stand out can help you get the hiring manager's attention and leave a lasting impression. Follow these tips to make your subject line unique:
- Include the recipient's name: Addressing the hiring manager by name shows that you've researched the company and adds a personal touch.
- Reference a mutual connection: If you know someone at the company, mentioning their name (with their permission) can help to differentiate your email from those of other job seekers.
- Include a specific achievement or skill: Show off your unique skills or achievements relevant to the work requirements. - How long should my subject line be?
Your subject line should be short, usually less than 50 characters. A concise subject line ensures that employers can easily read it on their phones, and busy hiring managers can quickly read and understand an effective email subject line. - Where can I find examples of strong subject lines for different scenarios?
This guide discusses how to write good email subject lines for job applications and stresses the importance of standing out in a crowded job market. It provides valuable tips and examples for different situations. Use our tips to improve your applications and employment opportunities.
